STAIR is currently looking to hire a Development Coordinator and an Administrative Coordinator.
Mission: The mission of Start The Adventure In Reading (STAIR) is to improve the reading skills and self-esteem of second graders.
Program Overview: STAIR is an after school reading program which seeks to improve the reading skills of second grade children, reading below grade level, in the Birmingham City Schools by one-on-one tutoring using well-trained community volunteers and a proven curriculum. STAIR currently has partnerships with 13 Birmingham City Schools, serving over 210 students, and utilizing over 450 volunteers. STAIR increased its reach during the 2017-18 school year by adding an additional site, and recruiting over 100 additional volunteer tutors.
Job Description: The components outlined below comprise the key job responsibilities of the part-time position of Administrative Coordinator of the STAIR program.
- Ensure that all STAIR invoices are paid on time, including staff reimbursements and company credit cards. Process includes generating check requests, pickup and processing/mailing of all checks from STAIR Accountant.
- Prepare and make deposits bi-weekly.
- Update and maintain donor database addresses by the 10th of each month to ensure that they are current. Add all new Independent Presbyterian Church (IPC) members to the donor database on a monthly basis.
- Coordinate logistics, provide support and attend all STAIR Site staff meetings and trainings.
- Maintain office calendar and program deadlines.
- Provide weekly reports to Executive Director regarding deposits and check requests.
- Coordinate with the Marketing Coordinator to produce and/or maintain all STAIR forms in an online file necessary to the operations of a STAIR site, ensuring the most up to date form available is accessible to all STAIR personnel on the shared drive/SharePoint. Including but not limited to: registration forms, student and volunteer nametags, attendance sheets, graduation certificates and programs.
- Handle all aspects of STAIR Board meetings in preparation for bimonthly meetings. Including but not limited to: notifying Board Members, coordinating meeting site and logistics, materials preparation, generate minutes, etc. Maintain up to date Board meeting binders and make sure all Board Members receive copies of meeting materials within 5 days of a missed Board meeting.
- Coordinate all room requests for events at IPC, including but not limited to: volunteer workdays, family dinners, volunteer orientations.
- Order office supplies and materials for sites and central office as requested and approved, in accordance with STAIR fiscal year budget.
- Perform other duties as assigned by the Executive Director.
Volunteer Work Days:
- Responsible for the ordering of materials needed for volunteer work days and trainings as requested by the Executive Director and Volunteer Coordinator.
- An Associate's degree and at least two years of administrative experience
- Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, and Outlook)
- Must take initiative and work well with a team
- Must be able to mail merge
- Must be able to manipulate spreadsheets
- Must be able to utilize a cloud-based server
- Extreme attention to detail
- Excellent interpersonal, communication and organization skills
- Must be able to manage multiple and diverse responsibilities in a dynamic and fast paced environment
- Valid driver’s license with regular access to a vehicle covered by valid liability insurance.
Hours: 9:00am-1:00pm, Monday through Thursday. Some evening and weekend work may be required.
To apply, email resume and cover letter to email@example.com.